Employers Quarterly Report File Layout
Employers Quarterly Contributions Report Wage Detail File Layout
File layout for reporting wages is available from the NASWA (formerly ICESA) national site http://www.icesa.org/articles/template.cfm?results_art_filename=uitable.htmThe NASWA (ICESA) layout has been abbreviated below to indicate those fields required by Oklahoma:
Record A - Transmitter Record
Optional - Not used by Oklahoma
Record B - Basic Authorization
Optional - Not used by Oklahoma
Record E - Employer Record
Position 1
Enter "E"
Position 2 - 5
Year being reported (20YY)
Position 6 - 14
Federal EIN
Position 15 - 23
Blank - Not used by Oklahoma
Position 24 - 73
Left Justified. Employer's Name
Position 74 - 159
Blank - Not used by Oklahoma
Position 160
Enter "R"
Position 161 - 162
Blocking Factor Diskette = Blanks; Cartridge = 10 or 25
Position 163 - 166
Blank - Not used by Oklahoma
Position 167 - 170
Enter "UTAX"
Position 171 - 172
Enter "40"
Position 173 - 187
Left Justified. Oklahoma Account Number. (9 digits followed by blanks. Omit hyphen.)
Position 188 - 189
Last month of quarter being reported
Position 190
Enter "1"
Position 191 - 275
Blank - Not used by Oklahoma
Record S - Supplemental Record (Employee Social Security Record)
Position 1
Enter "S"
Position 2 - 10
Employee Social Security Number
Position 11 - 30
Left Justified. Employee Last Name
Position 31 - 42
Left Justified. Employee First Name
Position 43
Left Justified. Employee Middle Initial
Position 44 - 45
Enter "40"
Position 46 - 63
Blank - Not used by Oklahoma
Position 64 - 77
Right Justified. Total of quarterly wages paid subject to state unemployment tax. Omit decimal.
Position 78 - 91
Blank - Not used by Oklahoma
Position 92 - 105
Right Justified. Portion of wages reported in positions 64 - 77 required to meet the taxable limitation. Omit decimal.
Position 106 - 142
Blank - Not used by Oklahoma
Position 143 - 146
Enter "UTAX"
Position 147 - 161
Left Justified. Oklahoma Account Number. (9 digits followed by blanks. Omit hyphen.)
Position 162 - 214
Blank
Position 215 - 220
Last month and year of calendar quarter being reported. Example: If quarter is Jan, Feb, Mar of 2003, enter: "032003".
Position 221 - 275
Blank - Not used by Oklahoma
Record T - Total Record
Optional
Record F - Final Record
Optional