STATEMENTS
Group of Students Enrolled in
Specified Term
Step
1.
From
the Main Menu, select BILL.
S T U D E N T B I L L I N G M A I N M E N U
DAILY Enter and process daily transactions
BILL Produce bills for students
Step 2.
From the Bill menu, select ENROLLED.
B I L L
ENROLLED Calc enrolled hrs (STUDENT:.auxcredits) for specified term
INTERACTIVE Produce bills under user control
Step
3.
At
the prompt which follows, enter the appropriate termcode and press
<enter>.
Enter
termcode for enrollment (Ex: 022S)? 022s
(this
is not case sensitive)
The
batch will calculate credit hours for all students in the specified termcode
and populate a workfield named .auxcredits. (It will also find students enrolled in "T" terms.)
Completion
time for the batch is approximately 3 minutes.
To see if the batch has completed, type the following (can be
typed
from within the menu): $show
que/full/page sbr$batch. If
the batch has completed, you will see a message
that looks like this, showing
that the batch que is idle.
Batch
queue SBR$BATCH, idle, on ALPHA::
/BASE_PRIORITY=4 /JOB_LIMIT=1
/OWNER=[ESP] /PROTECTION=(S:M,O:D,G:R,W:S)
If
the batch is still running, the message will look like this:
Batch
queue SBR$BATCH, busy, on ALPHA::
/BASE_PRIORITY=4
/JOB_LIMIT=1 /OWNER=[ESP] /PROTECTION=(S:M,O:D,G:R,W:S)
Entry
Jobname
Username
Status
-----
-------
--------
------
678
BILLING_CALCAUXCDTS
SBR_FLOY
Executing
Submitted
16-AUG-2002 09:44:28.93 /KEEP /NOPRINT /PRIORITY=100
File:
_ALPHA$DKA100:[SBR_FLOY]BILLING_CALCAUXCDTS.COM;4 (executing)
To
return to your menu, press <return>
Step
4.
From
the BILL menu, select GROUP.
B I L L
ENROLLED
Calc enrolled hrs (STUDENT:.auxcredits) for specified term
INTERACTIVE Produce
bills under user control
INDIVIDUAL
Produce bills for individual students
GROUP
Produce bills for a selected group of students
Step
5.
Create
a pointer file. You
can (1) use a previously saved pointer file for generating statements or you
can (2)
build a pointer file at this time.
(5.1)
Building a Pointer File Within the Menu
The
following section illustrates the system prompts and user responses for
generating statements for all enrolled students with a balance due for the
Fall 2002 term. Notice the use of
"-1" at the paper type prompt.
This creates a text file in your directory with the ".lis"
extension which can be viewed (TYPE/PAGE command) or queued to a printer
(PRINT/QUE command (see instructions for viewing or printing a text file).
/MENU
To return to the Bill sub-menu
STUBAL
To sort on STUBAL file and run STATEMENT
STUDENT
To sort on STUDENT file and run STATEMENT
<RETURN>
To use an existing pointer file saved as STAMEN.PTR
Which
file for pointers? STUBAL
Fields
to Sort (15 Maximum)
Level
1...Field? .FULLNAME
Level
2...Field?
Sorting
on 1 field specified.
Select
out special records <NO>? YES
Criterion
A
Field?
.AUXCREDITS
Low
? 1
High?
99
Criterion
B
Field?
.CTBALANCE
Low
? /ONLY
Criterion
C
Field?
Selection
statement? A AND NOT B
Field
extraction started
10:39 AM
Pointer
file build started
10:39 AM
Pointers
to 235 records constructed.
10:39 AM
Term
to bill <022S>? 022S
Output
filename for statements? ALL_FALL2002
Paper
Type for STATEMENTS <LN12>? -1
Do
you want to use the SET sub-option <NO>? YES
The
valid SET sub-options are:
ADJUST To
adjust Financial Aid awards as needed
ADVANCE To control
printing of advance payment totals
ALL
To print more than new transactions
ESTIMATE To do an
estimate bill
LIQUIDATE Credit all eligible Financial Aid awards to students
LOCK Credit
eligible Aid awards to students
NEW
To print only new transactions
NOCHANGE Do not print
bill if no new transactions
REAL To
do a real bill
SCHEDULE To control
printing of student schedules on bills
<RETURN> To get
out of the SET option
Current
defaults are:
REAL NEW
SCHEDULE
Enter
the requested option? EST
Print
estimated statements <NO>? YES
The
valid SET sub-options are:
ADJUST To
adjust Financial Aid awards as needed
ADVANCE To control
printing of advance payment totals
ALL
To print more than new transactions
ESTIMATE To do an
estimate bill
LIQUIDATE Credit all eligible Financial Aid awards to students
LOCK Credit
eligible Aid awards to students
NEW
To print only new transactions
NOCHANGE Do not print
bill if no new transactions
REAL To
do a real bill
SCHEDULE To control
printing of student schedules on bills
<RETURN> To get
out of the SET option
Current
defaults are:
ESTIMATE NEW SCHEDULE
Enter
the requested option? <return>
Batch
file USERS1:[SBR_FLOY]STATEMENT.COM; created
10:40 AM
Queue
the batch now <NO>? YES
Batch
Queue <SYS$BATCH>? SBR$BATCH
Time
to start the batch <NOW>? <return>
(5.2)
Using a Previously Saved Pointer File
Use
the SORT program to build a pointer to either the STUBAL or STUDENT data file.
Use the SAVE program to save the pointer file, giving it the name
STATEMENT. Return to the BILL
menu and select GROUP option. Press
<return> at the prompt for filename.
/MENU
To return to the Bill sub-menu
STUBAL
To sort on STUBAL file and run STATEMENT
STUDENT
To sort on STUDENT file and run STATEMENT
<RETURN>
To use an existing pointer file saved as STATEMENT.PTR
Which
file for pointers? <return>
USERS1:[SBR_FLOY]STATEMENT.PTR;1
Term
to bill <022S>? 022s
Return
to the previous illustration for the
remainder of the prompts.
At
the completion of the batch, you may view and/or print
the file.