Deleting a Course record

A course should be deleted ONLY in situations where it is a bogus course and no students have ever enrolled in it. If there has ever been any activity (enroll, unenroll, drop, billed, etc), the course SHOULD NOT BE DELETED. The system tracks the activity; certain procedures will error out if linkages are broken.

If at any time, a Course record is inadvertently deleted and you suspect that a link has been broken, the record should be restored to Course. You don’t have to put back every field data, but put back the barebones stuff, courseid, description, location, timeofday, etc. so that it won’t error out later. Then leave the record in Course for the duration of the term. It will show no enrollment. Later, when you do Rollover, you can remove it from the new term if you want, before any possible activity can be linked to it.

This is true for any courses, even FI or other courses that are created as work records. Leave them in there even if only 1 student enrolled, then dropped.

CWA (“T”) courses aren’t billed from our STATEMENT program, so they are less of an issue, but still, there could be good reasons to leave CWA courses in place, even after everyone is unenrolled.