FOR A NEW HIRE REPLACEMENT:

 If the new hire replaces a person who has had a DPS account,

1.    DPS MANAGER will:

a.    Modify the existing DPS_AUTHORIZE account –

                                                          i.      Change the alpha name. 

                                                      ii.      Add or delete glacct numbers, as necessary.

b.    Notify SYSMGR –

                                                          i.      DPS_AUTHORIZE account name.

                                                      ii.      Full name of new hire, including middle initial (crucial to developing the email address for system messages).

                                                  iii.      Department name change, if applicable.

2.    SYSTEM MANAGER will:

a.    Modify the existing VMS USER account -

                                                          i.      Change the alpha name.

                                                      ii.      Change the department name, if applicable.

                                                  iii.      Change the mail forwarding name.

b.    Notify DPS Trainer and new user of the account name and password.
 

WHEN ADDING A DPS ACCOUNT FOR CURRENT EMPLOYEE OR NEW POSITION:

If current employee receives clearance for DPS use,

1.    DPS MANAGER will:

a.    Notify SYSMGR –

                                                          i.      Full name of new user.

                                                      ii.      Email address of new user.

                                                  iii.      Department name.

2.    SYSTEM MANAGER will:

a.    Create VMS USER account.

b.    Notify DPS MANAGER of user account name.

c.    Notify DPS Trainer and new user of the account name and password.

3.    DPS MANAGER will:

a.    Create the DPS_AUTHORIZE account.